Administrator, Training & Compliance

About Certis

Certis is a leading outsourced services partner that designs, builds, and operates smart, integrated solutions across security, facilities management, and customer experience. Headquartered in Singapore with a growing presence in Australia and Qatar, we harness the power of technology—from AI to Robotics—to deliver critical services that protect lives and enable communities to thrive.
 
At Certis, your work has purpose. You’ll be part of a mission that goes beyond operations—shaping safer, smarter, and better outcomes for people and businesses. We offer diverse career pathways, invest in your growth, and empower you to make a meaningful difference.
 
If you're ready to build the future, your journey starts here—with us.

Life at Certis

Power a Smarter, Safer World with Tech: We build purposeful solutions that serve, protect, and empower—driven by trust, powered by people.
Shape the Future: Take charge of your development and offering diverse opportunities across roles, borders, and technologies. Work alongside leaders who invest in your potential, and a culture that will take you further.
Where Purpose Meets Possibility: From safeguarding communities to shaping smarter, more sustainable futures, we’re committed to creating long-term value, not just for our customers, but for society and the environment.
 

Duties & Responsibilities

Administration & Coordination

• Provide administrative support for training, compliance, and operational documentation.
• Maintain accurate and up-to-date records of staff profiles, training history, certifications and licenses.
• Coordinate training schedules, nominations, attendance, and documentation.
• Prepare reports, trackers, dashboards, and any data analysis when required.
• Support audits by retrieving records and ensuring document traceability and version control.

Training Management and Delivery

• Plan, develop, and manage structured training programmes including onboarding, role-based training, refresher training, and compliance training.
• Develop and maintain training roadmaps, competency frameworks, and learning plans aligned to Job Breakdown Sheets (JBS) and SOPs.
• Conduct and facilitate training sessions, on-the-job training (OJT), toolbox briefings, and operational refreshers when required.
• Prepare and maintain training materials.
• Ensure training content is current, standardised, and aligned with operational requirements.
• Monitor and track training completion, competency assessments.

Compliance, Governance & Deployment Control

• Maintain central compliance registers.
• Monitor compliance status and proactively highlight gaps, expiries, and operational risks to management.
• Support SOP lifecycle management: version control, periodic reviews, updates, and controlled distribution.
• Conduct compliance checks, spot audits, and follow-up on corrective and preventive actions.
• Ensure all documentation is audit-ready and aligned with internal policies and regulatory standards.

Skills & Experience

• Diploma or relevant qualification in Business, Administration, Operations.
• 1–3 years of experience in administration, training coordination, delivery, or compliance support
• Good communication and interpersonal skills as work involves liaising with multiple internal parties.
• Task oriented, attention to details, and is a team player
• Able to work independently on task assigned with minimum supervision
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Basic experience in training delivery, facilitation, or content development
• Exposure to audits, SOP management, or compliance tracking

Recognition & Reward

• Be part of a purpose-driven, values-led workplace that fosters collaboration, respect, and a culture of continuous growth.
• Enjoy a competitive remuneration package with performance-based incentives and eligibility for annual bonuses.
• Benefit from comprehensive medical and dental coverage, along with holistic wellness initiatives and dedicated mental health support.