HR Admin Officer

About Certis

Certis is a leading outsourced services partner that designs, builds and operates multi-disciplinary smart security and integrated services. Our multi-service offerings leverage our strong heritage in security, and are augmented by applied AI solutions. These solutions are part of our comprehensive technology development and systems integration capabilities that are fully cyber secure by design. By empowering our people, our goal is to enable our communities to stay safe and thriving. We offer a broad range of opportunities and career pathways for our people to grow and explore their potential. We believe that people, equipped with innovative thinking and technological capabilities will make our world safer, smarter and better.

Life at Certis

If you are a passionate individual looking for opportunities to expand your skills, and purposeful work instead of just a ‘job’, we would love to hear from you. At Certis, no two days look alike. Our work calendars are filled with chances to collaborate with others, and bring new initiatives to life. Whether you’re looking to improve a process, or have an innovative idea awaiting a technology solve, we want you to bring your ideas to the table. We are a close-knit team that looks out for each other, works hard to get the job done, and encourages each other to grow – the perfect place for you to grow your career!

Duties & Responsibilities

• Assist with work permit applications, renewals, and cancellations.
• Handle training registrations and follow up on course confirmations and payments.
• Verify invoices, raise purchase requisitions, and manage goods received.
• Support administrative functions such as stationery, uniforms, safety shoes, etc.
• Liaise with relevant government bodies and authorities (e.g., MOM) on HR-related matters, surveys, and reports.
• Liaise with site personnel and dormitory operators.
• Upload substitutions in the attendance system.
• Process leave applications and submit hold-pay requests.
• Assist with employee onboarding and offboarding.
• Maintain and update employees' records.
• Assist in regulatory surveys and management reports.

Skills & Experience

• At least 3 years of practical experience, preferably in an HR role.
• Proficient in Microsoft Office applications.
• Meticulous attention to detail, strong organizational abilities and proven ability to handle multiple tasks concurrently.
• Strong interpersonal skills and effective communication skills.

Recognition & Reward

• Work on world-class security projects renowned for their safety, reliability and efficiency
• Commitment to your ongoing development, including on-the-job opportunities, formal programs and assistance with further education
• Community volunteering opportunities
• A competitive remuneration package, featuring performance-based incentives, medical insurance and dental allowance.