Manager, Accounts Payable (1 year contract)

About Certis

Certis is a leading outsourced services partner that designs, builds and operates multi-disciplinary smart security and integrated services. Our multi-service offerings leverage our strong heritage in security, and are augmented by applied AI solutions. These solutions are part of our comprehensive technology development and systems integration capabilities that are fully cyber secure by design.

We forge deep partnerships with our customers in the private and public sector. Our customers trust in our unique principle of Operational-Design First, and share our belief that technology and operations must work hand-in-hand, not in silos.

With your business needs firmly in mind, we first seek to understand your operations thoroughly, so that we co-create the perfect experience that drives optimal outcomes for you. Underpinned by robust process design, we will operationalise the full turn-key solution that guarantees results.

At Certis, we seamlessly orchestrate security, facilities management and customer experience for greater cost efficiencies that empower your future. We are committed to building a safer, smarter, better and more sustainable business for you.

Certis is headquartered in Singapore, with an international presence that extends to Australia and Qatar.

Life at Certis

If you are a passionate individual looking for opportunities to expand your skills, and purposeful work instead of just a ‘job’, we would love to hear from you. At Certis, no two days look alike. Our work calendars are filled with chances to collaborate with others, and bring new initiatives to life. Whether you’re looking to improve a process, or have an innovative idea awaiting a technology solve, we want you to bring your ideas to the table. We are a close-knit team that looks out for each other, works hard to get the job done, and encourages each other to grow – the perfect place for you to grow your career! 

Duties & Responsibilities

Operational Excellence

·       Manage a team of accounting executives and oversee the Accounts Payable (AP) function in Group Shared Services, ensuring accurate and timely processing of invoices, payments, staff claims, refunds, and vendor reconciliations.

·       Manage and ensure accurate, timely and smooth completion of month-end close activities, including AP sub-ledger closing, accruals, reconciliations, co-ordinating with Group Finance on monthly and year-end closing requirements

·       Ensure AP records, processes and procedures are in compliance with local statutory and filing requirements

·       Monitor key AP KPIs (e.g., DPO, on-time payments, GR/IR aging, PO vs non-PO adoption, OCR accuracy) and prepare monthly management reports.

·       Work closely with internal and external counterparts to ensure open issues, un-reconciled items and disputes are resolved in a timely manner

·       Attend to internal and external auditors and respond to audit queries promptly

·       Review, streamline and recommend improvements to work processes and procedures to enhance operational efficiency and drive automation and digitalization initiatives

·       Play a pivotal role in the migration from SAP ECC6 to SAP S/4HANA, including testing, UAT, hypercare, and change management.

Data Analytics & Reporting

·       Perform data analysis on AP metrics (invoice turnaround, DPO, GR ageing, vendor performance, etc.) to identify trends, root causes, and improvement opportunities.

·       Develop and maintain dashboards and reports using Excel or data visualization tools (e.g. Power BI, SAP Analytics Cloud).

·       Prepare clear, visually engaging PowerPoint presentations for management reporting, operational reviews, and project updates.

Process Improvement & Transformation

·       Support automation initiatives (OCR, RPA, SAP S/4HANA, etc.) by participating in project discussions, UATs, and documenting process changes.

·       Identify process gaps, recommend enhancements, and implement best practices to improve efficiency and accuracy.

·       Contribute ideas and insights during workshops and transformation meetings to enhance the overall Accounts Payable function.

Stakeholder Management

·       Work closely with BUs, Procurement, Finance, and vendors to resolve payment issues and ensure smooth operations.

·       Communicate effectively across internal and external stakeholders, ensuring timely updates and proactive issue management.

·       Provide training and guidance to junior team members on policies, processes, and system usage where required.

Ad-hoc

·       Prepare ad-hoc analyses, reconciliations, and management reports as assigned.

Represent the AP function in cross-departmental projects or process alignment meetings as needed

Skills & Experience

A good Degree in Accountancy / ACCA or equivalent

·       Minimum 8 years of work experience in Accounts Payable and in a supervisory role

·       Good knowledge of GST and Withholding Tax

·       Good interpersonal and communication skills

·       Good planning and organisational skills to prioritize work

·       Strong analytical and problem solving skills

·       Open mindset with a proactive attitude towards process improvements and embracing new technologies

·       SAP is a must

·       Proficient in PowerBI and Tableau will be an added advantage

Recognition & Reward