Project Coordinator - 1 Year Contract

About Certis

We are a leading security services organisation. We put technology to work in making the world a safer place. Our mission is that as trusted partners, we protect lives and assets, and deliver integrated critical services. By empowering our people, our goal is to enable our communities to stay safe and thriving.

We offer a broad range of opportunities and career pathways for our people to grow and explore their potential. We believe that people, equipped with innovative thinking and technological capabilities will make the world safer, smarter and better.

Life at Certis

If you are a passionate individual looking for opportunities to expand your skills, and purposeful work instead of just a ‘job’, we would love to hear from you.

At Certis, no two days look alike. Our work calendars are filled with chances to collaborate with others, and bring new initiatives to life. Whether you’re looking to improve a process, or have an innovative idea awaiting a technology solve, we want you to bring your ideas to the table.

We are a close-knit team that looks out for each other, works hard to get the job done, and encourages each other to grow – the perfect place for you to grow your career!

Duties & Responsibilities

Project Management & Lifecycle Support (PMO)

• Assist with end-to-end project coordination to ensure tasks are delivered on time, within scope, and aligned with quality standards.

• Track project timelines, milestones, deliverables, and schedules, proactively flagging potential bottlenecks to the project managers.

• Coordinate cross-functional workflows, project meetings, site schedules, and routine stakeholder correspondence.

• Maintain comprehensive project documentation, document control registers, audit trails, and master records.

Project Financials & Commercial Operations Support

• Assist with project financial tracking, including monitoring Work-in-Progress (WIP) logs and supporting revenue/cost tracking activities.

• Support financial governance by coordinating Accounts Receivable (AR) follow-ups (client billing, tracking outstanding payments) and processing Accounts Payable (AP) documents (vendor invoices, purchase order matching).

• Help prepare project budgeting data, cost tracking sheets, and routine financial reporting dashboards for management review.

• Coordinate procurement tracking, vendor documentation, and inventory reconciliation for the project site.

Reporting & Administrative Governance

• • Consolidate data to prepare weekly and monthly project status reports, operational summaries, and management decks.

  • Streamline administrative workflows, manage data entry, and maintain organized document control systems.

  • Facilitate onboarding documentation, security clearances, and administrative requirements for project personnel and subcontractors.

Skills & Experience

• Experience: 1 to 3 years of professional experience in project coordination, PMO support, project administration, or commercial operations (experience within security, facilities management, technology integration, or engineering environments is a strong plus).
• Education: Diploma or Degree in Business Administration, Project Management, Supply Chain, Finance, or a related discipline.
• Financial Acumen: Basic understanding of project accounting fundamentals, such as tracking billing cycles, invoices, WIP, AR, and AP.
• Technical Skills: High proficiency in Microsoft Office applications (Advanced Excel skills—VLOOKUPs, pivot tables, and financial tracking sheets—are essential). Familiarity with ERP systems or project management tools is an advantage.
• Soft Skills: Strong communication, stakeholder management, and interpersonal skills; highly meticulous, organized, and capable of managing multiple moving parts in a fast-paced environment.

Recognition & Reward

What You Can Expect From Us

• Work on world-class security projects renowned for their safety, reliability and efficiency
• Commitment to your ongoing development, including on-the-job opportunities, formal programs and assistance with further education
• Community volunteering opportunities
• A competitive remuneration package, featuring performance-based incentives and a medical insurance and dental allowance